How to Write a Report

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What is a Report?

In academia there is some overlap between reports and essays, and the two words are sometimes used interchangeably, but reports are more likely to be needed for business, scientific and technical subjects, and in the workplace.

Whereas an essay presents arguments and reasoning, a report concentrates on facts.

Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a situation or problem, often making recommendations for future action. It is a factual paper, and needs to be clear and well-structured.

Requirements for the precise form and content of a report will vary between organisation and departments and in study between courses, from tutor to tutor, as well as between subjects, so it’s worth finding out if there are any specific guidelines before you start.

Reports may contain some or all of the following elements:

✅ A description of a sequence of events or a situation.

✅ Some interpretation of the significance of these events or situation, whether solely your own analysis or informed by the views of others, always carefully referenced of course (see our page on Academic Referencing for more information).

✅ An evaluation of the facts or the results of your research.

✅ Discussion of the likely outcomes of future courses of action.

✅ Your recommendations as to a course of action.

✅ and Conclusions.

Not all of these elements will be essential in every report.

If you’re writing a report in the workplace, check whether there are any standard guidelines or structure that you need to use.

For example, in the UK many government departments have outline structures for reports to ministers that must be followed exactly.

How to write a report

Reports generally involve presenting your investigation and analysis of information or an issue, recommending actions and making proposals.

There are many different types of reports, including business, scientific and research reports, but the basic steps for writing them are the same. These are outlined below.

You can also check our information on assignment writing for tips on planning, finding information, writing and reviewing your work.

How To Write A Report Main Features:

📝 how to write a report

📝 how to write a summary

📝 how to write an executive summary

📝 how to write a lab report

📝 how to write a book report